FAQ

2020 Exascale Computing Project Annual Meeting


HOTELS

When and where is the 2020 ECP Annual Meeting?

The 2020 Exascale Computing Project’s Annual Meeting will be held February 3-7, 2020, at the Royal Sonesta Houston Galleria Hotel in Houston, TX.

What are the 2020 Annual Meeting Hotels?

This year we are glad to announce discount rated in three (3) hotels:

   ● Royal Sonesta Houston Galleria Hotel (2020 ECP Annual Meeting location)
   ● Sheraton Suite Houston Near the Galleria
   ● Hilton Houston Post Oak by the Galleria

For additional details about the hotels, room reservation links and discounts, please see the Hotels page.

What are the hotels group code or room blocks discounts?

The “Hotel Reservation” section under each respective meeting hotel contains the link and group code to use for room reservation. See direct links below:

   ● Royal Sonesta Houston Galleria Hotel (2020 ECP Annual Meeting location)
   ● Sheraton Suite Houston Near the Galleria
   ● Hilton Houston Post Oak by the Galleria


REGISTRATION

When is the registration deadline?

Friday, December 20, 2019. See addition details in the Registration page.

What is included in the registration fees?

Annual Meeting Registration fee includes:
   ● Monday, February 3, 2020: Working lunch, dinner and refreshment breaks.
   ● Tuesday, February 4, 2020: Working breakfast, lunch and refreshment breaks.
   ● Wednesday, February 5, 2020: Working breakfast, lunch and refreshment breaks.
   ● Thursday, February 6, 2020: Working breakfast, lunch and refreshment breaks.
   ● Friday, February 6, 2020: Refreshment breaks.

See addition details in the Registration page.

I did not receive a confirmation email upon registration. Who should I contact?

Please send an email to ecpam-general@exascaleproject.org

I am not directly funded by ECP. Who should I contact to attend the annual meeting?

This is not a public meeting. It is open only to individuals funded by ECP (research projects and vendors) and staff at the DOE HPC facilities. Requests to attend by individuals not associated with the ECP should be submitted to ecpam-general@exascaleproject.org.


LOGISTICS

Is there a shuttle service from/to the Houston airports to/from the meeting hotels?

Yes! Shuttle service is provided by the 2020 Annual Meeting. Additional information is provided in the Logistics page.


POSTERS

Is the Call for Posters Open?

No, the deadline to submit a poster proposal was, Friday, November 29, 2019. Please contact the Poster Sessions organizers if you missed the deadline.

How many poster abstracts may I submit?

Each team is required to submit at least one abstract. For additional submissions, please contact the Posters Leads in the Calls page.

How do I know if my poster has been approved?

One poster for WBS project is automatically approved. You will be notified about any additional poster proposal approval following the proposal deadline.

How long will my poster be on display?

Your poster will be on display during the 2020 ECP Annual Meeting from Monday (2/3/2020) afternoon – Thursday (2/6/2020) afternoon of the meeting week.

When I can I take my poster down?

Please collect your poster no later than Friday afternoon.


NDA

How do I register for an NDA session?

Some days after the registration to the 2020 Annual Meeting each attendee will receive a welcome email with details about how to sign-in for the NDA sessions and other useful links.