FAQ

2023 Exascale Computing Project Annual Meeting

Hotels

The 2023 Exascale Computing Project’s Annual Meeting will be held January 17 – 20, 2023, at the Royal Sonesta Houston Galleria in Houston, TX.

This year we are glad to announce discount rates in 3 hotels:

  • Royal Sonesta Houston Galleria (2023 ECP Annual Meeting location)
  • The Chifley Houston, Tapestry Collection by Hilton
  • Hilton Houston Post Oak By The Galleria

For additional details about the hotels, room reservation links and discounts, please see the Hotels page.

The “Hotel Reservation” section under each respective meeting hotel contains the link and group code to use for room reservation. See direct links below:

Registration

The registration deadline for U.S. citizens is . The registration deadline for non-U.S. citizens is . See additional details on the Registration page.

Annual Meeting Registration fee includes:

  • : Working lunch, dinner and refreshment breaks.
  • : Working breakfast, lunch and refreshment breaks.
  • : Working breakfast, lunch and refreshment breaks.
  • : Working breakfast, lunch and refreshment breaks.

See additional details on the Registration page.

Please send an email to ecpam-general@exascaleproject.org.

This is not a public meeting. It is open only to individuals funded by ECP (research projects and vendors) and staff at the DOE HPC facilities. Requests to attend by individuals not associated with the ECP should be submitted to ecpam-general@exascaleproject.org.

Posters

No, the deadline to submit a poster proposal was . Please contact the Poster Sessions organizers if you missed the deadline.

Each team is required to submit at least one abstract. For additional submissions, please contact the Posters Leads in the Calls page.

One poster for each WBS project is automatically approved. You will be notified about any additional poster proposal approval following the proposal deadline.

New this year, your poster will be featured in an interactive digital display located in the hotel where attendees can access your poster and view it during the ECP AM. Additionally, by collecting the poster pdfs in Confluence, you and your team will be able to peruse poster topics online before, during, and after the annual meeting.

Upload your poster pdf into the ECP Confluence page. Please verify the information is correct in all fields and upload your poster pdf by . Poster numbers will be assigned and made available in Confluence prior to the Annual Meeting.

You can make minor changes to the pdf that has been uploaded in Confluence, however after changes made to your poster pdf after will not be incorporated into the interactive digital display of posters during the annual meeting.

Unfortunately, it is not feasible for ECP to print posters. You should make arrangements to print your 35" (w) x 45" (h) poster and bring it to the Annual Meeting.

Your poster will be on display during the 2023 ECP Annual Meeting from Monday afternoon — Thursday afternoon of the meeting week.

You can put your poster up after noon on . If you are arriving after , refer to your poster session date and time to ensure you put up your poster before the session.

Please collect your poster no later than afternoon.

NDA

Some days after the registration to the 2023 Annual Meeting each attendee will receive a welcome email with details about how to sign-in for the NDA sessions and other useful links.